Restricted Funds in Quickbooks (The Complete Guide)

Struggling to track restricted funds in QuickBooks for your nonprofit? This all-in-one video walks you through the entire process—start to finish. We’ve compiled our most popular series into one streamlined guide to help you: ✅ Understand what restricted funds are ✅ Configure QuickBooks settings step by step ✅ Code revenue and expenses correctly ✅ Create reporting workarounds within Quickbooks to reflect accurate balances for all restricted funds in realtime ✅ Stay compliant and mission-focused 00:00 Introduction 01:47 What Are Donor Restricted Funds? 03:04 GAAP Reporting Example 04:33 How to Configure Your Quickbooks Settings for Restricted Funds 05:36 How to Track Revenue and Expenses with Restrictions 05:51 Coding an Expense Paid with Restricted Funds 06:21 Coding a Restricted Deposit 06:53 Tips For Creating Classes in Quickbooks 07:12 Coding Journal Entries to Reflect Restrictions 08:08 How to Report on Restricted Fund Balances 08:18 GAAP Requirements vs Ideal Reporting of Restricted Funds 08:49 How Classes Are Reflected in Your Statement of Activities 11:53 How to Reflect Restricted Funds on Your Balance Sheet (Statement of Financial Position) 12:46 The Net Asset Report (A Quickbooks Workaround for Reporting Restricted Funds) 14:41 Conclusion 15:23 How to Get Individualized Support from Terisa Full Article here: https://www.terisaclark.com/blog/how-to-track-restricted-funds-in-quickbooks-the-complete-guide Are you a nonprofit leader? Get my FREE Financial Tasks Checklist here: https://www.terisaclark.com/checklist ============================= I’m a CPA and former nonprofit CFO with 30 years of experience in the nonprofit sector. My mission is to help nonprofit organizations answer the money questions so that they can achieve financial strength and accomplish their mission! Here are the ways you can work with me: ⚡️FREE CONTENT : Watch and subscribe for weekly content here: https://www.youtube.com/@terisaclark ⚡️COURSES / GROUP COACHING: Learn about my online courses https://www.terisaclark.com/the-financially-thriving-non-profit ⚡️WORK ONE-ON-ONE: Grab a spot on my calendar for a 30 min strategic consultation https://www.terisaclark.com/offers/ff8Hotbw/checkout ============================= Connect with Terisa: Website: https://www.terisaclark.com/ LinkedIn https://www.linkedin.com/in/terisaclark/ \#QuickBooksForNonprofits #RestrictedFunds #NonprofitAccounting #FractionalCFO #QuickBooksTutorial #DonorRestrictions #NonprofitFinance Disclaimer: Please see the link for our disclaimer policy for all of our content. https://www.terisaclark.com/disclaimer